Privacy Policy
Your privacy is important to us. It is Nerdpay, Inc.’s policy to respect your privacy regarding any information we may collect from you across our website, platform, and other sites we own and operate.
Information we collect
Log data
When you visit our website, our servers may automatically log the standard data provided by your web browser. This “non-identifying information” does not personally identify you on its own. It may include your device or computer’s IP address, browser type and version, pages visited, time and date of your visit, time spent on each page, referral pages, and other diagnostic details.
Personal information
We may ask for personal information—such as your name, business name, role, email address, phone number, and billing details. This “identifying information” can personally identify you. We only request information relevant to providing you with our services, and we use it solely to deliver, support, and improve those services.
Business & financial data (for AR automation)
If you use Nerdpay’s accounts receivable features, we may process business invoice data, customer contact data, payment statuses, reconciliation records, and related financial metadata you or your systems provide to us (e.g., via QuickBooks/Xero integrations).
HR Data (Human Resources Data)
In addition to the personal information described above, Nerdpay, Inc. may collect certain HR data from employees and job applicants—particularly those residing in the United States, European Union (EU), the United Kingdom (UK), and Switzerland—strictly in the context of the employment relationship. HR data may include, but is not limited to:
- Name
- Company email address
- Employee ID
- Office/location
Purpose of HR Data Collection
We use HR data exclusively for employment administration, compliance, security, engagement surveys, and workforce analytics that help us improve workplace satisfaction and operations.
No Third-Party Disclosures (HR)
We do not disclose or transfer HR data to third parties except to authorized processors needed to run HR systems, or as required by law. Access is limited to personnel with a legitimate business need.
Legal Basis & Compliance
If applicable, Nerdpay may rely on recognized data-transfer mechanisms (such as Standard Contractual Clauses or the Data Privacy Framework).
If Nerdpay has certified to the EU-U.S. DPF/UK Extension/Swiss-U.S. DPF, we will reflect that on our website and in the DPF public list. (You may insert your live certification link here once available.)
Rights of Employees
Employees have the right to:
- Access HR data we hold about them
- Correct or update inaccurate or incomplete HR data
- Request deletion where legally/contractually permissible
- Object to or restrict certain processing as allowed by law
How we collect information
We collect information by fair and lawful means, with your knowledge and consent. We explain why we collect it and how it will be used. You may refuse to provide information, understanding some services may not function without it.
Use of information
We may use identifying and non-identifying information to:
- Provide, operate, maintain, and improve Nerdpay
- Automate receivables workflows and deliver features you enable
- Communicate with you (support, security, product updates, marketing—where permitted)
- Analyze usage to enhance performance and security
- Comply with legal and regulatory obligations
We may share aggregated, anonymized insights publicly (e.g., usage trends). These reports never identify individuals or specific businesses.
Data processing and storage
We retain personal information only as long as necessary to provide services, meet legal obligations, or improve the product. While retained, we use commercially reasonable safeguards to prevent loss, theft, and unauthorized access, disclosure, copying, use, or modification. However, no method of electronic transmission or storage is 100% secure; we cannot guarantee absolute security.
Cookies
We use cookies and similar technologies to understand how you use our site, keep you signed in, remember preferences, and improve content relevance.
You can refuse cookies in your browser settings; some site features may not function without them. This policy covers only cookies between your device and our sites—not third-party cookies used by services we integrate.
Third-party access to information
We use trusted third parties (hosting, analytics, support, email/SMS providers, and accounting integrations like QuickBooks or Xero). These processors may access data only to perform contracted tasks on our behalf and must not use it for other purposes.
We will challenge government or law-enforcement requests we consider overly broad or inconsistent with legal standards. We may disclose information when necessary to comply with lawful requests, protect our rights or property, safeguard users or the public, prevent a crime, or address conduct we reasonably believe to be illegal or unethical.
We do not sell or rent your personal information.
Children’s Privacy
Nerdpay does not knowingly target or collect personal information from children. If you believe a child has provided personal information via our site, contact hello@nerdpay.ai and we will take appropriate action.
Limits of our policy
This policy covers Nerdpay, Inc.’s collection and handling of data. While we work with partners and providers whose practices align with ours, we cannot accept responsibility for their policies. Our website may link to external sites we do not operate; we are not responsible for their content or privacy practices.
Changes to this policy
We may update this policy to reflect current practices. We’ll post changes here and update the “Last updated” date. Continued use of our services after changes constitutes acceptance.
Your rights and responsibilities
You have the right to:
- Be informed about how your data is collected and used
- Access, correct, or delete your personal information
- Restrict or object to certain processing
- Receive a copy of your data in a portable format (where applicable)
- Opt out of marketing communications at any time
To exercise rights, contact hello@nerdpay.ai. Limiting certain processing may affect our ability to provide some services.
Data Controller: Nerdpay, Inc.
Contact: hello@nerdpay.ai
Effective date: 19/09/2025
Choice and Consent
1) Opting out of non-essential uses
If we wish to use your personal data for a materially different purpose than originally collected or subsequently authorized, you will have the opportunity to opt out. Contact hello@nerdpay.ai
2) Disclosure to third parties
If we intend to disclose personal data to a third party for a purpose other than what was originally collected or authorized, we will provide a mechanism to opt out (or opt in for sensitive data), unless disclosure is legally required or relates to HR data processed under the employment relationship.
3) Sensitive information
If we collect sensitive personal information in the future, we will obtain explicit opt-in consent before sharing it with third parties or using it for materially different purposes.
4) Withdrawing consent
You may withdraw consent at any time (subject to legal/contractual limits) by contacting hello@nerdpay.ai or using any opt-out mechanism we provide. We will respond within a reasonable timeframe.
How to exercise your choice:
Email hello@nerdpay.ai We’ll respond within a reasonable time and, where applicable, within mandated timelines.
Exceptions & legal requirements:
We may be required to process or retain certain data to meet legal obligations or legitimate interests (e.g., fraud prevention, bookkeeping, security logs).
HR data specifics:
For employees, HR data is used only for employment-related purposes (e.g., surveys, payroll/benefits, compliance). To review or correct HR data, employees should contact HR or hello@nerdpay.ai.
Cookie Policy
We use cookies to improve your experience. This cookie policy is part of Nerdpay’s Privacy Policy and covers cookie use between your device and our site.
If you don’t wish to accept cookies, set your browser to refuse them. Some features and content may not function without cookies.
What is a cookie?
A cookie is a small file stored on your device when you visit a website. It typically includes the website name, a unique identifier, the cookie’s purpose, and its lifespan.
Cookies help:
- Enable core features (e.g., login)
- Track site usage (analytics)
- Store preferences (timezone, language)
- Personalize content (where permitted)
First-party cookies are set by our site. Third-party cookies are set by other services (e.g., analytics, reCAPTCHA, A/B testing). You can control cookies via your browser settings per device.
Blocking all cookies may limit access to certain features.
Data Privacy Framework (DPF) – Affirmative commitment (if applicable)
If and when Nerdpay, Inc. participates in the EU-U.S. Data Privacy Framework (EU-U.S. DPF), the UK Extension, and/or the Swiss-U.S. DPF as set forth by the U.S. Department of Commerce, we will certify our adherence to the relevant DPF Principles for personal data received under those programs.
If there is any conflict between this policy and the DPF Principles, the DPF Principles shall govern for data received under the DPF. To learn more about the DPF program and view our certification (if applicable), visit dataprivacyframework.gov.
Relevant European data protection authority
Where DPF applies and complaints remain unresolved, Nerdpay commits to cooperate with the panel established by EU Data Protection Authorities (DPAs), the UK Information Commissioner’s Office (ICO), and the Swiss Federal Data Protection and Information Commissioner (FDPIC) for HR-data matters in the employment context.
Investigatory and Enforcement Powers
Nerdpay acknowledges it may be subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission (FTC) (or another competent U.S. authority) where applicable.
Binding arbitration
Where provided under the DPF, and as a last resort, you may invoke binding arbitration for certain unresolved complaints. Conditions and procedures are set forth in Annex I of the DPF Principles.
Lawful requests by public authorities
We may disclose personal information in response to lawful requests by public authorities, including to meet national-security or law-enforcement requirements.
Onward transfers of data
If Nerdpay transfers personal information to a third party acting as our agent, we will comply with the DPF’s Accountability for Onward Transfer Principles where applicable. Nerdpay remains responsible for the processing of personal information by such agents that is inconsistent with the DPF, unless we prove we are not responsible for the event giving rise to the damage.
Contact
If you have questions or concerns about how we handle your data and personal information, please contact:
hello@nerdpay.ai
Nerdpay, Inc.
